Additional Compensation

Additional Compensation Quick Reference Guide

Additional Compensation: Fiscal-Year Appointees

Senate and Cooperative Extension (CE) faculty members with fiscal-year positions are eligible but not required to receive up to one month of additional compensation each year. This salary is calculated at 1/11th of the individual's annual salary for Senate faculty hired before July 1, 2014. The salary is calculated at 1/12th for Senate faculty hired on or after July 1, 2014 as well as CE faculty. Additional compensation can be paid at any time during the fiscal year as long as the faculty member is not teaching during that month. Faculty can direct charge up to 100% of their "additional compensation" pay during that month to extramural funds and must claim the equivalent amount of vacation leave (less holiday hours). This additional compensation is personal income and does not generate any salary savings.

Example of timing: An FY faculty member can direct charge their effort in June of one fiscal year (for example June 2026) and July of the next fiscal year (July 2026). Then the earliest they can receive additional compensation again would be the start of the following fiscal year (July 2027). 

To request additional compensation, an AggieService ticket needs to be submitted to DiSSC to create the appropriate researcher position (see Quick Reference Guide for Job Codes) in UCPath. When entering the additional compensation information into AggieService, always use the Earn Code of AFR.

In the ticket, be sure to request vacation hours to be submitted equivalent to the number of working hours in the month (less any holiday hours). The faculty member must have sufficient vacation hours accrued in order to receive the additional compensation. The vacation hours submitted must to be charged to the faculty member's normal I&R/AES/CE position so the credit will be applied to the person's Faculty Compensation GL Chart Strings. The vacation hours should not be submitted against the researcher position or extramural fund being used to pay the additional compensation.

Example – Senate Faculty with Fiscal-Year Appointments

A fiscal-year senate faculty member paid $80,000 annually charges 100% effort for July to a grant. The faculty member works on the grant for the month and claims 176 hours of vacation use. The month has 184 working hours, but 8 hours are Holiday pay so only 176 hours of vacation are submitted. On August 1st, the faculty member is paid the normal amount of $6,666.67 plus $7,272.73 as 1/11th additional compensation. The total pay received on August 1st will be $13,939.40.

Example – CE Faculty

A fiscal-year CE Specialist member paid $80,000 annually charges 100% effort for August to a grant. The faculty member works on the grant for the month and claims 176 hours of vacation use. On September 1st, the faculty member is paid the normal amount of $6,666.67 plus $6,666.67 as 1/12th additional compensation. The total pay received on September 1st will be $13,333.34.

Additional Compensation: Academic-Year Appointees

Senate faculty members with academic-year positions are eligible but not required to receive up to three months of additional compensation each year. This salary, calculated at 1/9th of the individual's annual salary for Senate faculty, is to be paid during the summer months (starting the day following the official end of spring quarter and ending on the day before the official start of fall quarter). Faculty would direct charge up to 100% of their "additional compensation" pay during one – three months to extramural funds. This additional compensation is personal income and does not generate any salary savings.

When processing the additional compensation, an AggieService ticket will need to be initiated. Use the Earn Code of ACR. Since academic-year faculty do not accrue vacation, no vacation hours can be submitted.

Example A – Senate Faculty with Academic-Year Appointments 

An academic-year senate faculty member paid $80,000 annually charges 100% effort for July to a grant. On August 1st, the faculty member is paid the normal amount of $6,666.67 plus $8,888.89 as 1/9th additional compensation. The total pay received on September 1st will be $15,555.56.

Example B – Senate Faculty with Academic-Year Appointments (including partial months)

An academic-year senate faculty member paid $80,000 annually wants to receive a full three months of additional compensation during summer 2020. The faculty member can direct charge 100% effort to a grant for all of July and August, however, the faculty member needs to divide the remaining month between June and September. Academic-year appointees cannot direct charge effort to a grant during the same period they are being paid to teach. Assuming the faculty member is not teaching during summer session, the faculty member may begin direct charging effort to a grant on the day following the end of Spring quarter through June 30. Likewise, the faculty member may direct charge effort to a grant from Sept. 1 through the day before the official start of Fall quarter. The amounts direct charged for June and September, must not exceed 1/9th of the faculty member's annual salary.

NOTE: the monthly rate for additional compensation paid in June will be lower than the monthly rate paid in July, August and September due to range, merit, promotion or equity increases effective July 1.